More than 12 trillion emails will be sent by the end of this year. That is an astonishing number for a communications tool that is only about 25 years old. Today email has partially replaced faxes and phone calls as the key way of communicating.
But what should you do when you receive too many emails and how do you ensure that you don't get too many in the future?
Try to filter spam. Reading or deleting spam takes time - time that could be used doing something else. Spam is any unwanted email that is not addressed to you specifically.
Sort your emails in different folders depending on their content: for example, use different email addresses for different roles. Consider using one address for your private mails, one for work-related stuff, an another for your hobbies or sports activities.
Archive or save everything important because you will have to get something from your archives at some point. I wish I had always done that……
Try to keep up-to-date with your private emails, because if you don't, you will never have time to spend on old emails later. From my personal experience, either I reply to an email within a week or I won't deal with it before months……
Prioritize email quickly. Reply immediately to the highest priority email, within 24 hours to less-urgent ones and within a week to all others.